Data Pipeline Snapshots - Student October

Overview

The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of school finances across the state. The 2023-2024 Student October Pupil Membership Data is posted on the Colorado Education Statistics Web Page.

School Auditing Office: Pupil Count

School Auditing Office: At-Risk Count

School Auditing Office: ELL Count

Deadlines

The 2024-2025 Student October Snapshot will open on August 23^rd and will close on November 8^th.

2024-2025 Student October Timeline (PDF) (updated 5/1/2024)
2024-2025 School Auditing Calendar of Important Dates and Timelines Coming Soon

File Layout and Definitions

2024-2025 Student October File Layout and Definitions (PDF) (posted 6/20/2024)

Business Rules

2023-2024 Student October Business Rules (XLSX) (updated 9/12/2023)

Templates

Exception Request, Alternate Count Date, Transfer Date Exception Instructions (PDF) (updated 2/15/2024)
- Exception Request Template (XLSX)
- Transfer Enrollment Exception Template (XLSX)

Training

2024-2025 Student October Data Pipeline Training Schedule (PDF) (posted 3/25/2024)
2024-2025 School Auditing Office Trainings Recorded

Webinars

Data Pipeline Training
- August 28^th, 10:00-11:00 a.m.
- Microsoft Teams Join Link
New Respondent Training
- September 5^th, 1:00-2:00 p.m.
- Microsoft Teams Join Link
English Language Learner Training
- September 10^th, 11:00-12:00 p.m.
- Microsoft Teams Join Link
Veteran Respondent Training
- September 12^th, 11:00-12:00 p.m.
- Microsoft Teams Join Link

Postsecondary Program Coding Training
- September 16^th, 11:00-12:00 p.m.
- Microsoft Teams Join Link
Mid-Collection Office Hours
- October 14^th, 10:00-11:00 a.m.
- Microsoft Teams Join Link
Data Validation, Transfer Enrollment Exceptions and Cognos Reports Training
- October 24^th, 1:00-2:00 p.m.
- Microsoft Teams Join Link
Data Pipeline Duplicate Process and Submission Training
- October 28^th, 9:00-10:00 a.m.
- Microsoft Teams Join Link

Short Bytes (Clips)

Exceptions - Error, Transfer Enrollment, Alternative Count Date Short Byte (PPTX) (Recording) (posted 3/30/2023)
Duplicate Process Short Byte (PPTX) (Recording) (posted 3/28/2023)
Free and Reduced Lunch Short Byte (PPTX) (Recording) (posted 7/21/2023)
Home Based Students Short Byte (PPTX) (Recording) (posted 5/26/2023)
Non-School Program Short Byte (PPTX) (Recording) (posted 3/7/2023)
Pupil Attendance Information Short Byte (PPTX) (Recording) (posted 2/27/2023)
Title I Short Byte (PPTX) (Recording) (posted 4/19/2023)

Additional Resources

Accountability: Use of Data from Data Pipeline & Assessment Collections (Why it Matters, What to Look For, How Collections Generally Occur)
Federal Race Calculation Guide (PDF) (updated 2/13/2024)
Collection Manual (PDF) (updated 5/24/2024)
Detention, Facility or County Jail Students (PDF) (updated 2/15/2024)
Duplicate Process Instructions (PDF) (updated 5/24/2024)
Quick Checklist Guide (PDF) (updated 5/16/2024)
Student October Cognos Report Guide (PDF) (updated 4/22/2024)
Tagging Student Interchange Files (PDF) (updated 5/24/2024)

Contact: Student October Collection Lead