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Data Pipeline Snapshots: Student October
Overview
The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of school finances across the state. The 2023-2024 Student October Pupil Membership Data is posted on the Colorado Education Statistics Web Page.
Deadlines
The 2024-2025 Student October Collection is closed.
The 2025-2026 Student October Collection will open August 29, 2025 and close December 5, 2025. November 10, 2025 is the state deadline for all LEAs to submit their Student October snapshot data.
- 2025-2026 Student October Timeline (PDF)
- 2024-2025 School Auditing Calendar of Important Dates and Timelines
File Layout and Definitions
Business Rules
- 2024-2025 Student October Business Rules (XLSX) (updated 12/5/2024)
Templates
- Exception Request Directions (PDF)
- Exception Request Template (XLS)
- Multilingual Leaner (English Learner) Exception Request Template (XLS)
- Additional Documentation: Multilingual Learner (English Learner) Out of Sequence Change Request Form (DOC)
- This form is used to request a change in a student's ML coding sequence when they have 2+ years of ML reporting history in Colorado.
Training
- 2025-2026 Student October Data Pipeline Training Schedule (PDF)
- 2024-2025 School Auditing Office Trainings Recorded
2025-2026 Upcoming Trainings with Registration Links
- Data Pipeline Training, 9/2/25, 10:00-11:00am
- New Respondent Training, 9/4/2025, 1:00-2:00pm
- Multilingual Learner Training, 9/10/25, 11:00-12:00pm
- Veteran Respondent Training, 9/16/25, 11:30-12:30pm
- Postsecondary Program Coding Training, 9/17/25, 11:00-12:00pm
- Mid-Collection Office Hours, 10/14/25, 1:00-2:00pm
- Data Validation and COGNOS Reports Training, 10/24/25, 1:00-2:00pm
- Data Pipeline Duplicate Process and Submission Training, 10/28/25, 9:00-10:00am
2024-2025 Training Resources
- Data Pipeline Training (PPTX) (Data Pipeline Recording) (posted 8/28/2024)
- New Respondent Training (PPTX) (New Respondent Recording) (posted 9/5/2024)
- English Language Learner Training (PPTX) (ELL Recording) (posted 9/10/2024)
- Veteran Respondent Training (PPTX) (Veteran Respondent Recording) (posted 9/12/2024)
- Postsecondary Program Coding Training (PPTX) (Postsecondary Recording) (posted 9/16/2024)
- Mid-Collection Office Hours (PPTX) (Mid-Collection Recording) (posted 10/14/2024)
- Data Validation, Transfer Enrollment Exceptions and Cognos Reports Training (PPTX) (Data Validation Recording) (posted 10/24/2024)
- Data Pipeline Duplicate Process and Submission Training (PPTX) (Duplicate Process Recording) (posted 10/28/2024)
Short Bytes (Clips)
- Exceptions - Error, Transfer Enrollment, Alternative Count Date Short Byte (PPTX) (Exceptions Short Byte Recording) (posted 3/30/2023)
- Duplicate Process Short Byte (PPTX) (Duplicate Process Short Byte Recording) (posted 3/28/2023)
- Free and Reduced Lunch Short Byte (PPTX) (FRL Short Byte Recording) (posted 7/21/2023)
- Home Based Students Short Byte (PPTX) (Home Based Short Byte Recording) (posted 5/26/2023)
- Non-School Program Short Byte (PPTX) (Non-School Program Short Byte Recording) (posted 3/7/2023)
- Pupil Attendance Information Short Byte (PPTX) (Pupil Attendance Information Short Byte Recording) (posted 2/27/2023)
- Title I Short Byte (PPTX) (Title I Short Byte Recording) (posted 4/19/2023)
Additional Resources
- ASCENT Participation Cap Update (PDF) (posted 9/19/2024)
- Accountability: Use of Data from Data Pipeline & Assessment Collections (Why it Matters, What to Look For, How Collections Generally Occur)
- Contract Agreement Students: Impact of Pupil Attendance Information (posted 9/26/2024)
- Collection Manual (PDF) (updated 5/24/2024)
- Detention, Facility or County Jail Students (PDF) (updated 2/15/2024)
- Duplicate Process Instructions (PDF) (updated 5/24/2024)
- Federal Race Calculation Guide (PDF) (updated 2/13/2024)
- Home School Data Reporting (PDF) (posted 9/23/2024)
- Quick Checklist Guide (PDF) (updated 5/16/2024)
- Student October Cognos Report Guide (PDF) (updated 9/19/2024)
- Tagging Student Interchange Files (PDF) (updated 5/24/2024)
Contact: Student October Collection Lead
Financial information on schools and districts throughout Colorado. Learn more about financial transparency.
Colorado Dept. of Education
201 East Colfax Ave.
Denver, CO 80203
Phone: 303-866-6600
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UPDATED
June 24, 2025
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