Overview
The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of school finances across the state.
Deadline
The 2017-2018 Student October Snapshot is closed.
The 2017-2018 Student October pupil membership data will be published on Tuesday, January 9, 2018, on the Colorado Education Statistics web page.
Timeline
- 2017-2018 Student October Timeline (PDF) (updated10/20/2017)
File Layout and Definitions
- 2017-2018 Student October File Layout and Definitions (PDF) (updated 8/24/2017)
- Prior year Student October File Layouts and Definitions
- Student Interchange website
- Student Demographics and School Association files must be submitted to complete Student October
Business Rules
- 2017-18 Business Rules for Student October (XLS) (updated 10/02/2017)
- 2016-17 Business Rules for Student October (XLSX) (updated 9/1/2016)
Templates
- Exception Request Template and Instructions (XLSX)
- Alternate Count Date Template and Instructions (XLSX)
- Transfer Date Exception Template and Instructions (XLSX)
Student October Trainings
- Student October Training Schedule (PDF) (updated 6/25/2018)
- Student October Training Schedule (PDF) (updated 07/27/2017)
- Training Slides and Recordings
- General Student October Training Slides (PDF):
- First Year Respondent Training Slides (PDF) (updated 9/11/2017)
- Student October Office Hours 9/21/2017 - English Learner Changes (PPTX) (updated 10/04/2017)
- Student October Office Hours 9/27/2017 - American Indian / Native Alaskan Identification for Title VI (PPTX) (updated 10/04/2017)
- Student October Office Hours 10/03/2017 - Preparing for Audit (PPTX) (updated 10/04/2017)
- Student October Office Hours 10/11/2017 - Transfer Enrollment Exceptions (PPTX) (updated 10/17/2017)
- Student October Office Hours 10/18/2017 - Colorado Preschool Program and Early Childhood Education Reporting (PPTX) (updated 10/18/2017)
- Student October Office Hours 10/26/2017 - Cognos Reports and Data Verification (PPTX) (updated 11/03/2017)
- Student October Office Hours 11/02/2017 - Facility Students, Data Submission, and Duplicates (PPTX) (updated 11/03/2017)
School Code Changes
If there are changes to a school name or changes to school grade range, a letter (on district letterhead) from the district superintendent is required indicating the changes. Once the letter is signed by the superintendent, FAX the letter to the attention of Dennis St. Hilaire at (303) 866-6888.
- Definition of a school -- Cover Letter (PDF)
- Definition of a Colorado Public School (PDF) (updated 2/2/2017)
- Colorado Definitions of Public School Levels (PDF)
- School Code Change Forms
Codes
- Student October valid Attendance-Finance code combinations (XLS) (updated 8/16/16)
Reports
- The Student October contacts (approvers) are in Data Pipeline, Cognos under “Student October” -> “Student October Contact List”
- Cognos Student October Report Definitions (DOCX)
Additional Resources
- Syncplicity References
- Field Analyst Support Team (FAST)' s website, which includes the Student October Resource Guide
- Addresses of Colorado schools
- Historical Pupil Membership reports
- Historical Student October Layout and Definitions
Contact: Morgan Holmgren at holmgren_m@cde.state.co.us
