Year-Round Collections: RITS

Overview

RITS, or Record Integration Tracking System, assigns each student in the state of Colorado a unique student ID, known as a SASID (State Assigned Student ID), which stays with the student for the duration of their public school career. While it is very important to use legal names so that data is accurate for funding, assessment, and other authorized data purposes, the priority should always be the safety and well-being of students.

General

Documentation

When a student enrolls in your district, it's important to diligently check for an existing SASID before requesting a new SASID. This is to prevent duplicate SASIDs or, more than one SASID assigned to a student, as SASIDs are also used for funding purposes. For this reason, it is best to use legal documentation when possible.

Legal Documentation

Birth Certificate

Passport/Visa

State issued ID

I-94 form

Exceptions to Legal Documentation

Witness protection program

Transgender students

Foster care students

Please note that the above does not constitute legal advice. Please refer to your Local Education Agency (LEA) legal counsel if you have further questions or for your LEA specific enrollment policies. Below is a list of legislation you may need to address with your LEA's legal council if you have questions.

HB25-1312 - Legal Protections for Transgender Individuals

HB25-1312 Summary

HB25-1312 Signed Legislation

SB25-276 - Protect Civil Rights Immigration Status

SB25-276 Summary

SB25-276 Signed Legislation

File Layout

File Layouts contain the code and format required to upload files to the Data Pipeline.

RITS File Layout and Definitions (PDF)

Business Rules

Trainings

Coming soon!

Additional Resources

Statewide Data Collections Training details

Tuesday, May 5th-East Central BOCES in Limon

Tuesday, May 12th-Pikes Peak BOCES in Colorado Springs

Wednesday, May 13th-Colorado Talking Book Library-Lakewood

Friday, May 15th-Basil T. Knight Center-Grand Junction

Monday, May 18th-San Luis Valley BOCES-Alamosa

Wednesday, May 20th Colorado Talking Book Library-Lakewood

*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m. Food will not be provided.

**To be added to the registration list, if you plan to attend one of the training opportunities, please e-mail Genevieve Hale at hale_g@cde.state.co.us . Please note which training you wish to attend.

- See more at: http://www.cde.state.co.us/datapipeline/yr_edis#sthash.JQptqaE2.dpuf

Tuesday, May 5th-East Central BOCES in Limon

Tuesday, May 12th-Pikes Peak BOCES in Colorado Springs

Wednesday, May 13th-Colorado Talking Book Library-Lakewood

Friday, May 15th-Basil T. Knight Center-Grand Junction

Monday, May 18th-San Luis Valley BOCES-Alamosa

Wednesday, May 20th Colorado Talking Book Library-Lakewood

*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m. Food will not be provided.

- See more at: http://www.cde.state.co.us/datapipeline/yr_edis#sthash.JQptqaE2.dpuf

Gender Field Update
SASID File Format Quick Guide

RITS Listserv

To stay up-to-date on all RITS related updates and developments, please subscribe to the new RITS listserv by sending an email to:

RITS-subscribe-request@cdelist.cde.state.co.us

Contact

RITS@cde.state.co.us

RITS Web

IDM Roles

IDM User Role Permissions

Permission Settings/Features	RITS-4 - View Only Role	RITS-3 SASID Reporting	RITS-2 Admin Role
Search for existing SASIDs	Yes	Yes	Yes
Request a new SASID	No	No	Yes
Edit existing SASID	No	No	Yes
Reports available	LASID Download Report	LASID Download Report Student History Report	LASID Download Report Student History Report Student Activity Report Taken Student Report SASID Download Report