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Agreements and Contracts

Current Agreements and Contracts

CDE has instituted its data and security contract review process. As part of that process, we ensure that all contracts that involve the access to or transfer of Personally Identifiable Information (PII) contain the appropriate privacy and security contract terms.

If you would like to review our current contract template, it is available here. This new contract template includes the terms required by the Student Data Transparency and Security Act (C.R.S. 22-16-101 et. al.), and any contract entered into or renewed after August 10, 2016 will contain this new privacy and security language.

All contracts or agreements involving PII entered into, amended or extended on or after May 1, 2015 are posted below or on the agreements archive page. As agreements involving PII are approved, they will be added to this webpage. Contracts that contain the language required by the Student Data Transparency and Security Act are posted separately below.

New Contracts

Agreement Title

Attachments

Date Approved

Purpose of Agreement

Acentric Video Production

9/15/16

The purpose of this purchase order is for the contractor to film the educators working during the World Languages Institute.

Augenblick, Palaich and Associates

8/16/16

The purpose of this agreement is to provide a research design for the evaluation component of the "Right 4 Rural" grant.

College Board

9/28/16

The purpose of this agreement is to allow SAT and PSAT assessments to be administered to students in Colorado.

Colyar

8/8/16

The purpose of this contract is to provide a hosted off-the-shelf child nutrition claims system using web-based technology to provide an automated, integrated food and child nutrition program claims management system.

CU CADRE

8/24/16

The purpose of this contract is to provide technical assistance and guidance to the Department's Accountability and Data Analysis Unit.

InfoMedia Designs

9/21/16

The purpose of this purchase order is to provide support for and coordinate the continued implementation of SimpliDigi's technology.

Leader Services

9/22/16

The purpose of this purchase order is for a website where school district personnel can refer students with brain injury to the district consulting team for assistance.

LiteracyPro

8/22/16

The purpose of this contract is to provide a Commercial Off-the-Shelf web-based adult education student information system.

National Center for the Improvement of Educational Assessment, Inc.

7/28/16

The purpose of the contract is to allow the NCIEA support the work of the Education Accountability Act of 2009, continue to support the Colorado Growth Model.

Pearson

9/15/16

CDE has contracted with Pearson to receive the required services for development, administration and scoring and reporting of science and social studies for the Colorado summative and alternate assessments and with the option to add ELA and Math.

SimpliDigi

9/1/16

The purpose of this contract is to provide a secure web-based workforce registry and course management system to be used by early childhood professionals.

Teaching Strategies

9/1/16

Teaching Strategies GOLD is an assessment tool available for districts to use to meet Colorado Preschool Program requirements and/or school readiness requirements


Third Party Contracts Involving PII

Agreement Title

Attachments

Date Approved

Purpose of Agreement

ACT

(Amendments 1-18 available upon request)

2/19/16

The purpose of this agreement is to allow ACT to be administered to 11th grade students in Colorado.

Amplify

6/6/16
(Amendment 4)

The purpose of this contract is to implement the use of an early literacy assessment tool that teachers may use to conduct real-time assessments of the reading skill levels of students enrolled in kindergarten through third grade and based on the assessment results generate intervention plans and materials.

Arisant

5/27/16
(Amendment 2)

The purpose of this contract is to purchase hardware, software, and services to replace the current legacy Oracle database server infrastructure with the Oracle Exadata platform.

College Board 3/16/16 The purpose of this agreement is to allow SAT and PSAT assessments to be administered to students in Colorado.

Colyar

7/31/14

(Amendment 6)

The purpose of this contract is to provide a hosted off-the-shelf child nutrition claims system using web-based technology to provide an automated, integrated food and child nutrition program claims management system.

Computer Information Concepts, Inc. 6/10/16 The purpose of this contract is to provide a Student Information System for approved Facility Schools.
Data Recognition Corp 3/21/16 The purpose of this contract is to provide high school equivalency examinations to residents of Colorado.
Diploma Sender 3/28/16 The purpose of this contract is to provide all Colorado General Educational Development testing program documentation. Under this MOU, DiplomaSender receives, manages, secures and stores GED test data for all series of GED tests for the purpose of providing comprehensive secure document services on behalf of CDE which owns the records, authorizes the credential.
Educational Testing Service 3/21/2016
The purpose of this contract is to provide high school equivalency examinations to residents of Colorado.
EKS&H 7/11/16 The purpose of this contract is for EKS&H to provide technical resources to CDE.

Excent

5/11/16

(Amendment 4)

The purpose of this agreement is for Excent to deliver, implement and maintain, during the term of the contract, a data management system that will assist in the documentation and reporting of special education student information.

Frontline (formerly My Learning Plan)

5/28/15

The purpose of the agreement is to provide an online training system in support of CDE's educator evaluation system.

GED 3/21/16 The purpose of this contract is to provide high school equivalency examinations to residents of Colorado.

Kansas University

1/8/16

The purpose of this agreement is to obtain alternative assessments for students with significant cognitive disabilities in grades three through high school.

National Center for the Improvement of Educational Assessment, Inc.

1/28/16

The purpose of the contract is to allow the NCIEA support the work of the Education Accountability Act of 2009, continue to support the Colorado Growth Model.

Pearson

5/9/16

(Amendment 6)

CDE has contracted with Pearson to receive the required services for development, administration and scoring and reporting of science and social studies for the Colorado summative and alternate assessments and with the option to add ELA and Math.

Randa

6/6/16

(Amendment 2)

The purpose of this agreement is to acquire, through a license granted, an educator performance management system that will provide online web-based entry, management and reporting of educator evaluation data.

SimplyDigi

2/25/15

(Amendment 3)

The purpose of this contract is to provide a workforce registry and course management system to be used by early childhoom professionals.

Teaching Strategies (TS) Gold

11/11/15

Teaching Strategies GOLD is an assessment tool available for districts to use to meet Colorado Preschool Program requirements and/or school readiness requirements.

ThomasKelly

2/19/16

(Amendment 4)

Implements a state-wide data collection and management system in a web-enabled format for the 21st Century Community Learning Centers grant program and automates the annual reporting process to the United State Dept. of Education. 21st CCLC provides after school academic enrichment opportunities for students attending high-poverty, low performing schools.

Traveling Jules 6/29/16 To reach the CDE’s goal of creating high quality teaching videos, CDE is contracting with TravelingJules Productions, to provide videographer services and film Colorado teachers.

WIDA

1/4/16

(Amendment 6)

CDE selected ACCESS for ELLs English language test as an evaluation measure to meet CDE’s and Colorado’s LEAs’ Title I and III requirements. CDE joined the Wisconsin Center for Education Research at the University of Wisconsin-Madison (WIDA) consortium in order to acquire the annual administration of ACCESS for ELLS and related evaluation services.


Other Agreements Involving PII

Agreement Title

Attachments

Date Approved

Purpose of Agreement

Colorado Department of Health Care Policy and Financing 3/01/16

The interagency agreement between CDE and the Department of Health Care Policy and Financing (HCPF) requires CDE to employ one full time employee to supervise the school health services program funded by HCPF and to ensure that districts that participate in the school health services program have a local services plan and comply with state and federal laws. Under this Agreement, CDE shares PII with HCPF to determine student Medicaid eligibility. A data sharing agreement is attached to the Interagency Agreement to protect that PII.

Colorado Department of Higher Education

3/03/16 CDE and CDHE entered into an agreement to share data for the purposes of conducting educational studies to develop, validate, or administer predictive tests, administer student aid programs, or improve instruction and to audit state or federal supported education programs or comply with federal legal requirements that relate to those programs.

Colorado Department Human Services

4/22/2016

Allows CDE and CDHS to exchange data for the purpose of improving educational practice and policy development, only as authorized by FERPA and HIPAA. The current use case is an analysis of a child’s access to early education services and supports funded through state and federal funds. The following programs will be studied: Colorado Child Care Assistance Program; School Readiness Quality Improvement Program; Early Intervention Colorado, Part CIDEA, and Head Start.

Colorado Department of Labor and Employment 1/15/2015 Allows CDE and CDLE to exchange data for the purpose of improving educational practice and policy development, only as authorized by FERPA and HIPAA. The current use case is for the purpose of sharing educator information to CDLE for reporting to the US Department of Labor, Bureau of Labor Statistics.
Colorado Department of Public Safety 11/10/2014 CDE and CDPS entered into an agreement to share data for the purposes of conducting educational studies to develop, validate, or administer predictive tests, administer student aid programs, or improve instruction and to audit state or federal supported education programs or comply with federal legal requirements that relate to those programs.

Colorado University Boulder

2/20/15

The University of Colorado at Boulder is conducting research for the state to examine the current K-12 principal evaluation process, to help the state better understand how current methods of determining principal effectiveness might be refined and improved. Aggregate student information only will be shared as part of this study.

CREDO 10/7/14 The Center for Research on Education Outcomes at Stanford University is conducting research to ascertain the impact of charter school attendance, school closure and cyber-school attendance.

Department of Corrections

9/24/14

Colorado K-12 students are incarcerated in Department of Corrections. CDE and DOC entered into an interagency agreement to share data for the purposes of conducting educational studies to develop, validate or administer predictive tests, administer student aid programs, or improve instruction and to audit federal or state supported education programs or comply with federal legal requirements that relate to those education programs.

Office of Adminstrative Courts 7/7/16 The purpose of this Memorandum of Understanding is to provide mediating services for disputes raised under the Individuals with Disabilities Act (IDEA)

University of Connecticut (UCONN)

1/22/15

The University of Connecticut is conducting research on behalf of the state to determine the impact of highly effective gifted education programs on student growth, particularly in underserved student populations.

University of Northern Colorado (UNC) 8/14/15 The purpose of the agreement is to align state education and human services data and conduct research that can inform educational outcomes for students in foster care.

University of Virginia (UVA)

11/20/14

The University of Virginia is conducting research on behalf of the state to determine the impact of Core Knowledge Charter Schools.

Winiarczyk
  • Winiarczyk
6/28/16 CDE and Ellen Winiarczyk entered into an agreement to share TELL survey data on educators for the purposes of conducting educational studies to develop, validate, or administer predictive tests, administer student aid programs, or improve instruction.

Contact

If you have questions, contact the Data Privacy Office at dataprivacy@cde.state.co.us.

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