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Data Privacy and Security

In this age of data-driven decision making, data is foundational to the success of the process. Whether discussing student-achievement, program monitoring, education funding, accountability or any other education-related conversation, data is at the center of the discussion.

The Colorado Department of Education is required by state and federal law to collect and store student and educator records. Click here to view a list of CDE's major data collections. 

The Department takes seriously its obligation to protect the privacy of data collected, used, shared and stored.

CDE Policy and Documents

CDE Information Security and Privacy Policy (January 2014)

Topics covered include: Staff training on data use, security breaches, personally identifiable student data, and requirements for data sharing agreements.

Review and Approval Procedures: Agreements Involving Personally Identifiable Information (PII)

The Department has developed a review and approval process for all agreements that involve the disclosure of PII.  Click here to view approval process documents.

District Guidance on Student Information Security and Privacy (January 2014)

Topics covered include: Creation of a data index; security breaches; data sharing agreements; disclosure of student data for studies on behalf of the district and for audits, evaluation, or compliance monitoring; and parent notification about and access to student records.

      • Data Collection Opt Out Requests
        To support Colorado school districts on data collection issues, CDE prepared this guidance for local education agencies when responding to requests that no personally identifiable information (PII) about student(s) is transmitted by a district to CDE’s data collection system.

State-Level Student Data Collection and Protection (January 2014)

Topics covered include: What student information is collected by CDE, how is student information is used, where the information is stored, how the information is safeguarded, who has access to student data, when data is archived/deleted, and student privacy safeguards.

Parent/Legal Guardian Requests for Student-Level Information

This document explains the process by which student information collected by CDE may be obtained by a parent/legal guardian.

CDE Agreements Involving Personally Identifiable Information

Pursuant to CDE’s Information Security and Privacy Policy, all CDE agreements involving Personally Identifiable Information must undergo rigorous review processes at CDE. CDE's policies and standards also include requirements for protecting CDE data at rest and in transit within an environment at least as secure as protections in place at CDE. Those requirements are summarized in CDE's Data Security Assurances.

On May 1, 2014, CDE instituted its data and security review processes. All contracts or agreements involving PII entered into, amended or extend on or after May 1 are posted here. As agreements involving PII are approved, they will be added to this webpage.


Confidentiality Agreements and Training

Research and Evaluation Training for CDE Staff

CDE requires all employees that self-identify as being involved in evaluation and/or research activities to complete the “National Institute of Health, Office of Extramural Research, Protecting Human Research Participants” training, and renew it every two years. External researchers are expected to complete this training (or equivalent) prior to using and/or obtaining any staff- or student-level data from CDE.

CDE Employee Data-Sharing and Confidentiality Agreement

This document outlines the manner in which CDE staff is to utilize data and protect personally identifiable information. A signed agreement form is required from all CDE staff to verify agreement to adhere to/abide by these practices. The failure to adhere to guidelines may result in personnel action, up to and including termination.


Other Resources


Staff Contacts

Carey Markel, Data Privacy Officer:

Marcia Bohannon, Interim Chief Information Officer:

Jessica Fuller, Data Privacy Assistant:

Quick Links


Contact Us

Colorado Dept. of Education
201 East Colfax Ave.
Denver, CO 80203
Phone: 303-866-6600
Fax: 303-830-0793
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