21st CCLC Subgrantee Resources

Monitoring Documents and Processes

In accordance with ESSA Sec. 4205(b)(1), 21st CCLC programs are required to conduct ongoing monitoring and evaluation to assess progress towards achieving the goal of providing high quality opportunities for academic enrichment and to provide evidence that the program helps students meet the State and local student academic achievement standards. 

Program Monitoring:

CDE will monitor subgrantees' grant program compliance on a regular basis through reviewing and approving fiscal and program reports, performing desk reviews, and conducting onsite visits and interviews.

CDE will conduct at least two onsite visits to every funded center during the grant performance period. The first visit will be an orientation visit, occurring within the first year of programming. The second onsite visit will be a monitoring visit to evaluate the subgrantee’s program. Additional visits may occur based on results from ongoing monitoring and risk analysis conducted by CDE. The purpose of the onsite visits is to validate information provided in fiscal and program reports, and to gather more detailed information on implementation efforts and program quality.

The following documents may be helpful as subgrantees prepare for CDE's 21^st CCLC onsite monitoring visits:

• Monitoring Process Overview 
• Syncplicity Instructions - step-by-step guide for submitting documents prior to the onsite visit
• Monitoring Visit Confirmation Form – submitted by the Program Director to confirm the onsite visit details
• OST Observational Instrument – to be completed by the Program Director prior to the onsite visit
• Interview Questionnaire - list of questions by stakeholder group used for the onsite interviews
• Monitoring and Compliance Template - used to assess compliance and includes list of all necessary supporting documentation
• Monitoring Overview Webinar

Prior to an onsite visit, subgrantees are required to submit all relevant information and supporting documentation that will allow CDE to conduct an efficient and effective visit. A report of findings and recommendations for next steps for program improvement will be available to the 21^st CCLC Program Directors approximately 60 days following the onsite monitoring visit.

Contact

For additional information, please contact your assigned consultant. 

Anna Young - Out-of-School Time (OST) Manager
Young_A@cde.state.co.us | (720) 614-8666

Cody Buchanan - OST Program Development Specialist
Buchanan_C@cde.state.co.us | (720) 614-8665

Jacqueline Chavez - OST Programs and Partnership Specialist
Chavez_J@cde.state.co.us | (720) 557-4655

Shannon Allen - OST Programs and Partnership Specialist
Allen_S@cde.state.co.us | (720) 498-4675

Tricia Miller - Grant Fiscal Supervisor
Miller_T@cde.state.co.us | (303) 877-2154