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CDE Update

CDE Update

About the CDE Update

Welcome to the CDE Update! Each month, this publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.


March 2019


Accountability, Performance and Support

What's Happening Now

Unified Improvement Planning Submissions Dates

Every district and school must submit a revised/updated Unified Improvement Plan (UIP) before April 15. Those with a Performance plan type may submit plans biennially. View customized directions in the online UIP system or read the UIP Biennial and Combined Eligibility 2019 (XLS).

If a small district (fewer than 1,000 students enrolled or between 1,000 and 1,200 students with approval from CDE) is interested in submitting a single combined plan for the district and schools, contact the UIP office at uiphelp@cde.state.co.us for help in setting up in the online system. More information regarding submission is available on the UIP webpage.

For schools and districts that submitted UIPs for the January deadline (schools and districts with Priority Improvement or Turnaround plan types), CDE feedback will be available in the online system by early to mid-March. Feedback will specify if there are any required changes and timelines for revisions.

For questions, contact Lisa Medler, executive director of Improvement Planning, at medler_l@cde.state.co.us or 303-866-6993, or Lisa Steffen, project coordinator, at steffen_l@cde.state.co.us or 303-866-6676.

Accountability Rulemaking

Thanks to everyone who provided thoughtful feedback on the Colorado State Board of Education’s ongoing conversations around performance frameworks and rulemaking for House Bill 18-1355. The notice of rulemaking for the accountability rules is scheduled to occur at the March meeting of the State Board of Education. Public hearings will be held at the May and June meetings. For additional information, visit the rulemaking webpage.

Alternative Education Campus Status Applications

Alternative Education Campuses (AECs) reapplying for the 2019-20 school year and schools applying for AEC designation for the first time that have notified CDE of their intent to seek AEC designation will have pre-populated data uploaded to the Data Pipeline system automatically. The AEC Renewal/Application collection must be submitted through Data Pipeline. Data will be available on Wednesday, March 6. To gain access to this system, district local area managers should grant permissions for the AEC~LEAAPPROVER role.

Details about the collection are available on the AEC Collections webpage. Contact B Sanders at sanders_b@cde.state.co.us or 303-866-2865 with questions.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

March 1: State Board of Education Accountability Rulemaking work session.

March 6: Alternative Education Campus Renewal/Application Collection opens.

April 15: All school and district UIPs must be submitted to CDE for posting on SchoolView.

More Information

For more information, contact Alan Dillon, Associate Commissioner, 303‐866‐6202.

Assessments

Assessments administered by the unit include summative content assessments, English language proficiency assessments, college/career ready assessments and alternate content assessments for students with significant cognitive disabilities. The Colorado Measures of Academic Success (CMAS) are the state tests in English language arts, math, science and social studies. The PSAT and SAT are administered to high school students in grades 9-11.

What's Happening Now

ACCESS for ELLs Student Biographical Data Review

Student Biographical Data (SBD) reviews provide voluntary opportunities for districts to review and make corrections to assessment data through CDE’s data pipeline. The tentative dates for the ACCESS for ELLs SBD review window are March 18-27.

CMAS Extended and Early Testing Windows

Districts that requested (last fall) an extended window for CMAS ELA and math due to device capacity will start testing as soon as Monday, March 18. Districts that requested an early high school science window may begin testing as early as Monday, March 25. Start dates depend on the dates requested by districts. Verification of special test form assignments and online test session setup must be completed by assessment coordinators prior to testing.

Verification of CMAS and CoAlt Training in Districts

To confirm that all schools have completed spring assessment administration training, the CMAS and CoAlt Verification of District Training form (PDF) is to be returned to the CDE Assessment Unit prior to testing with a superintendent’s signature. This form confirms all individuals involved with assessment administration or handling secure materials have been trained and have signed a Colorado Security Agreement form for spring 2019.

CO School Day PSAT and SAT

District Assessment Coordinators should check with test coordinators to make sure they have scheduled their PSAT and SAT administration training with school staff. Test administration training for both the PSAT and the SAT are available to schools via pre-recorded training modules posted to the College Board’s online learning system. Test coordinators, back-up coordinators and Services for Students with Disabilities (SSD) coordinators must complete online training by Wednesday, March 20. Proctors must complete online training by Tuesday, April 2. 

For additional testing staff, including room and hall monitors, schools have the option of having them complete the online proctor training, or training them locally using the hall and room monitoring training slides available on the College Board’s Colorado website. Monitors must also complete training by Tuesday, April 2.

What's on the Horizon

Spring 2019 Colorado State Assessment Windows

Colorado's state testing window for all spring 2019 CMAS and alternate assessments will be April 8-26. The three-week window will allow districts with the ability to have single groups for CMAS test units to complete all CMAS and alternate science, social studies, math and English language arts testing while also allowing schools to test as close to the end of the school year as possible. 

More information and testing dates are posted on the General Assessment Information webpage.

Important Upcoming Deadlines

Weekly: Assessment Office Hours for DACs. DACs will receieve call-in information.

  • CMAS from 3-4 p.m. on Thursdays through mid-May
  • Testing students with disabilities from 2-3 p.m. on Mondays through end of April
  • SAT/PSAT from 3-4 p.m. on Tuesdays through April 23

Starting Feb. 1: Districts create CMAS test sessions after indicating all special forms in PearsonAccessnext

Starting Feb. 25: Before testing, districts finalize CMAS computer-based test preparation activities

Mar. 4:

  • Districts may begin downloading CMAS math, ELA and high school science content
  • Deadline for Services for Students with Disabilities (SSD) Coordinators to submit PSAT and SAT requests for state-allowed accommodations and 50 percent extended time supports for English learners through the College Board’s online system
  • Early and extended testing districts – CMAS initial materials scheduled to arrive in districts (Wave 1)

Mar. 9: March national test administration date for eligible students taking the SAT with a voucher

March 12 – 14: CO PSAT/SAT Pre-administration materials scheduled to be in schools

Mar. 18- 27: Tentative ACCESS for ELLs Student Biographical Data Review (SBD) window

Mar. 19-21: CO PSAT/SAT materials scheduled to arrive in schools (schools on spring break will receive materials April 2-4)

Mar. 25:

  • Districts may begin downloading CMAS elementary and middle school science and social studies content
  • Regular window testing districts – CMAS initial materials scheduled to arrive in districts (Wave 2)

April 8-26: Official CMAS and CoAlt testing window

April 9: CO SAT administration date

April 9-11: CO PSAT administration window (district selects test date within this window)

April 9-12: CO SAT accommodated testing window (eligible students only)

April 9-16: CO PSAT accommodated testing window (eligible students only)

April 10-19: CO PSAT makeup administration window

April 23: CO SAT makeup administration date

April 26: Deadline to return CO SAT and PSAT materials (materials shipped after this date will not be scored)

May 1:

  • Deadline for UPS pickup of scorable CMAS materials
  • Deadline for entering CoAlt scores into PearsonAccessnext

May 3:

  • Deadline for UPS pickup of non-scorable CMAS materials
  • Deadline for returning district CMAS Post Test Compliance Report to CDE through Syncplicity

May 10: Deadline for initial CMAS data clean-up in PearsonAccessnext (district and school levels)

May 13-15: Final CMAS data clean-up in PearsonAccessnext (district level) 

May 16-23: Tentative PSAT/SAT Student Biographical Data Review window

May 20-30: Tentative CMAS (all content areas) and CoAlt (science and social studies) Student Biographical Data Review window

May 30 - June 6: Tentative CoAlt DLM English language arts and math Student Biographical Data Review window

More Information

For more information, contact Joyce Zurkowski, chief assessment officer, 303-866-6929, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

ESSA

During the 2018-19 school year, CDE will continue to implement its State ESSA Plan that was approved by the U.S. Department of Education in May 2018. Several ESSA requirements go into effect this year, and the CDE Update will be used to inform superintendents of these requirements.

What's Happening Now

Upcoming WIDA Workshops

Professional learning opportunities for content and classroom teachers are available through WIDA:

March 7-8 and March 11-12 -- WIDA: Leading Schools for Multilingual Learner Achievement

More dates and registration links can be found on the Statewide Support Professional Learning Opportunities webpage.

What's on the Horizon

2018-19 Consolidated Application

Post Award Revisions to local consolidated application plans will be accepted through Tuesday, April 30. Regional contacts from the ESEA office will review the requested revisions and respond with approval or follow-up questions. Review guidance and watch a recorded webinar via Adobe Connect about the process prior to submitting any revision requests to CDE. Reach out to your ESEA regional contact for questions, including assistance with login information. View the 2018-19 Consolidated Application PAR webpage for helpful resources.

ESEA Regional Network Meetings - Series 3

Series 3 of ESEA Regional Network Meetings will begin in early April. This series will guide districts and BOCES through the completion of the 2019-20 Consolidated Application. Dates and the EventBrite registration links for this series will be announced through The Scoop and posted on the ESEA Regional Networking Meetings webpage by mid-March.

Meetings will be held in Durango, Littleton, Greeley, Colorado Springs, and Rifle.

For additional information, contact Nazanin Mohajeri-Nelson at mohajeri-nelson_n@cde.state.co.us or 303-866-6205, or DeLilah Collins at collins_d@cde.state.co.us or 303-866-6850.

Important Upcoming Deadlines

April 30: Consolidated Application Post Award Revisions (PAR) system closes

More Information

For more information on Federal Programs, contact Patrick Chapman, executive director, at 303-866-6780 or chapman_p@cde.state.co.us or visit http://www.cde.state.co.us/fedprograms/essa.

Organizational Effectiveness

What's Happening Now

ACCESS for ELLs SBD

The window for ACCESS for ELLs Student Biographical Data collection will be open from Monday, March 18, through Wednesday, March 27.

Report Card March

The Report Card March collection is open from Friday, March 1, until Friday, April 12.

Alternative Education Campus (AEC) Application/Renewal Collection

The AEC Application/Renewal is new to Data Pipeline this year. It will open Wednesday, March 6, and close Friday, April 26.

Migrant

Districts can access your Migrant Student List through Data Pipeline. Monthly, LEAs can access a Cognos Report in Data Pipeline entitled “Migrant Student List”, which can be pulled by school year and district and is located under the “Student Profile Link” under the COGNOS reports tab. The COGNOS Migrant List/Report has the following columns: SASID, Last Name, First Name, Birth Date, School Code, Migrant Arrival Date and Migrant End Date. The report can be downloaded into Excel and imported into your Student Information System (SIS). Should you have questions regarding your migrant list, please reach out to your local Migrant Education Programs who coordinate and deliver services to migrant students by accessing this link Colorado Migrant Regional Contacts.

Student End of Year

The 2018-19 End of Year snapshot is open. Business rules and documentation will continue to be updated through the spring.

What's on the Horizon

READ collection

The READ (Reading to Ensure Academic Development) collection will open Monday, April 1.

Directory

The four-day school week application for 2019-20 will be open until Friday, May 10. 

Districts may request school code changes for the 2019-20 school year. These requests must be made by Friday, June 28. District calendars for 2019-20 may be entered between now and Friday, July 12. 

TSDL

The 2018-19 Teacher Student Data Link (TSDL) is open and available for reporting data for districts with migrant students. All other districts are also able to report TSDL data; however, it is not required. To clarify, all districts do not need to submit the course instructor file. 

For districts with migrant students:

  1. Local courses codes must be mapped,
  2. Course enrollment file must be uploaded for any eighth- through 12th-grade migrant student receiving partial or full credit and;
  3. The snapshot must be created and finalized for migrant students. 

For districts without migrant students:

  1. Local courses codes do not need to be mapped,
  2. No TSDL data file is required to be uploaded and;
  3. The snapshot does not need to be created or finalized. Local education agencies are requested to have their 2018-19 migrant student course mapped and enrollment data reported no later than Friday, June 28.

Designated Agency

The 2018-19 Designated Agency collection is open.  Designated agencies may enter 2018-19 candidates into the Data Pipeline until Aug. 31.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information on Data Pipeline, contact Jan Petro, director of data services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline

Postsecondary Readiness

What's Happening Now

Career Development Incentive Program intent to participate 

The Career Development Incentive Program (CDIP), or Career Development Success Program Expansion in House Bill 18-1266 (PDF), provides financial incentives for school districts and charter schools that encourage high school students to complete qualified industry credential programs, internships, residencies, construction pre-apprenticeship or apprenticeship programs or qualified Advanced Placement (AP) courses. View the listing of qualified programs on Colorado.Gov's website (PDF).

Participating districts or charter schools could receive up to $1,000 for each student who successfully completes one of the qualified programs. Guidelines explaining how the funding works are available on CDE's website (PDF)

Districts and charter schools must submit an Intent to Participate via Survey Gizmo in the 2018-19 program year to CDE by Tuesday, April 2, if they intend to apply.

Aggregated data reporting of all students who successfully earned/completed any of the qualified programs between July 1, 2018, and June 30, 2019, will be sent later to program contacts. Reporting for CDIP is due Monday, July 1.

For more information, contact Marina Kokotovic, Postsecondary Readiness coordinator, 303-866-6267, kokotovic_m@cde.state.co.us or visit the program webpage.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

April 2: Career Development Incentive Program intent to participate due

More Information

For more information on Student Pathways, contact Misti Ruthven, executive director, 303-866-6206, ruthven_m@cde.state.co.us or visit http://www.cde.state.co.us/postsecondary.

Teaching and Learning

What's Happening Now

Preschool Through Grade Three Office

READ Data Collection opens April 1

The READ data collection will open Monday, April 1, through Friday, June 14, with the re-submission period extending to July 1. This expedited timeline will allow the department to inform districts of funding levels by the end of July.

Please keep in mind that the READ Act requires districts to provide the department with a plan for how they intend to use READ funds prior to distribution. For those intending to use READ funds for summer school or intervention services, remember that information related to how the programs are based on scientific or evidenced-based research must be included in the budget plan. Links to recordings of two informational webinars can be found on READ Data Collection webpage.

For questions, contact Whitney Hutton, literacy data analyst, at hutton_w@cde.state.co.us or 303-866-6421.

Standards and Instructional Support

2020 Colorado Academic Standards Professional Learning Modules

The Office of Standards and Instructional Support has developed 16 learning modules to build leaders' and educators' standards literacy in an effort to support their understanding of the 2020 Colorado Academic Standards. These modules were intentionally designed to be delivered at the local level to support smaller and rural districts that may not have district-level support. However, any size system can use the training materials available. CDE designed each learning module to be delivered in sequence using dedicated time available.

Each of the 16 modules begins with goals and objectives to establish a purpose for learning. The module explores the skills, concepts, and knowledge educators will need to demonstrate their progress towards standards literacy as measured by a variety of formative assessments.

Training focused on resource alignment, gap analysis and planning, was released in February. Visit the 2020 Standards Implementation webpage to view these modules.

For more information contact Joanna Bruno, director of Standards and Instructional Support, at bruno_j@cde.state.co.us or 303-866-6571.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information on Teaching and Learning, contact Floyd Cobb, executive director, 303-866-6868, cobb_f@cde.state.co.us or visit https://www.cde.state.co.us/teachingandlearning.

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Phone: 303-866-6600
Fax: 303-830-0793
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