School Meal Eligibility

School Meal Eligibility is determined at the district level by households completing a free or reduced-price application; households can also be automatically eligible for free school meals through direct certification. Qualifying students as eligible for free or low-cost school meals helps to increase access to healthy meals, which supports their health and academic performance. Find more specific information regarding school meal eligibility below.

October 1 Count Eligibility Data

Direct Certification

Free and Reduced-Price Applications

Verification

Pandemic Electronic Benefits Transfer (P-EBT)

The P-EBT program was created as part of the U.S. government's response to the COVID-19 epidemic that began in 2020. P-EBT benefits are intended for school-age children who would have received a free or reduced-price school meal during School Years 2019-20, 2020-21 and 2021-22. To find out if your student may be eligible to receive P-EBT benefits and for common questions, visit the Colorado Department of Human Services P-EBT webpage.

Households can contact the P-EBT support center for general benefit questions or case specific information. The Support Center is open Monday – Friday 8am – 7:30 pm and Saturday 8am – 12:00 pm. Call 1-800-536-5298, text 720-741-0550 or email cdhs_pebtcolorado@state.co.us.

To apply for free or reduced-price school meals, contact your school or district directly.

P-EBT Resources for Sponsors

P-EBT Data Collection Resources

For more information on the P-EBT Data Pipeline upload requirement, visit the P-EBT Data Collection webpage or email p-ebt.datapipeline.support@cde.state.co.us

P-EBT Outreach Materials:

Website Banner or image button
4 Reasons to provide household income information
- Handout (PDF) English, Spanish: distribute this handout to families with back to school materials and through your district's communication channels
- Facebook post (PNG) English, Spanish: this post can be used alongside your district's specific information on how families can apply and who to contact
- Instagram post: these images can be posted as a series so families can swipe to see benefits of providing income information
  - (PNG) Image 1, Image 2, Image 3, Image 4, Image 5, Image 6, Image 7 English
  - (PNG) Image 1, Image 2, Image 3, Image 4, Image 5, Image 6, Image 7 Spanish

P-EBT Training

P-EBT Data Corrections and Summer training 7.27.22 recording
- This training covers how to make P-EBT data corrections and how to accurately submit student data for the upcoming collections.
- P-EBT Data Corrections and Summer training 7.27.22- PowerPoint and Presenter Notes (PPT)
- P-EBT Data Corrections and Summer training evaluation
P-EBT Data Collection training 3.30.22 recording
- This training covers file layout requirements, navigating the data pipeline, and using resources to fix errors
- P-EBT Data Collection training 3.30.22- PowerPoint and Presenter Notes (PPT)
- P-EBT Data Collection training evaluation

Direct Certification

Direct Certification uses approved assistance program data to automatically approve eligible students for free school meals. Colorado uses an automated online system to directly certify households that participate in Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), and the Migrant Education Program.

Resources

Templates

Training

Access DC trainings
- Registration is required to access Moodle. Use this online form to request Moodle access.

District Liaisons For:

Foster Care Education - Child Welfare Liaison (CWEL)
McKinney-Vento Homeless Education - Homeless Liaison
Migrant Education Program (MEP) - Regional Migrant Liaison

Legislation requires each district to have a child welfare liaison (CWEL), a McKinney Vento/Homeless liaison and a regional Migrant liaison. Liaisons are responsible for identifying and documenting children who qualify for the listed assistance programs. Children identified in these programs are automatically eligible for free school meals.

Free and Reduced-Price (F&R) Application Guidance

The free and reduced-price application determines school meal eligibility based on reported information including household size and income or participation in approved assistance programs.

Resources

2022-23 Income Eligibility Guidelines (PDF)
Examples of Complete Applications (PDF)
Eligibility Software System - Annual Checklist (PDF)
Statewide Public Release 2022-23 (PDF) English, Spanish
At-Risk Count Audit Resource Guide for 2021 (PDF)

Release of student information resources for families

Templates

Applications:

Letters:

Other:

Training

Free and Reduced-Price Meals 101 Virtual Training
- Participants will learn how to process applications, discover the importance of school meal eligibility, and think through Back to School scenarios.
  - Recorded on August 5, 2020; 2 hours 35 min long
  - Free and Reduced-Price Meals 101 Training- PowerPoint and Presenter Notes (PPT)
  - Free and Reduced-Price Meals 101 Training Evaluation Link
Free and Reduced-Price Meals 201 Virtual Training
- Participants will learn to critically think through the intricate areas of the free and reduced-price school meal program. As a disclaimer, there are times in the recording where the audio may be hard to hear; the recording includes downloadable PowerPoint slides with speaker notes.
  - Recorded on August 12, 2020; 2 hours 30 min long
  - Free and Reduced-Price Meals 201 Training- PowerPoint and Presenter Notes (PPT)
  - Free and Reduced-Price Meals 201 Training Evaluation Link

Income Verification Guidance

Verification is the process of confirming free or reduced-price meal eligibility based on income and/or assistance program information provided on applications.

Resources

Templates

Training

Verification Webinar Recording: Participants learned about program requirements, how to process submitted documentation from households and how to use customer service skills to help households respond to the income verification request.
- Recorded on September 27, 2022.
- Verification Webinar- PowerPoint and Presenter Notes (PPT)
- Verification evaluation link
Verification Collection Report Webinar Recording: Participants learned about the VCR and the requirements for this school year.
- Recorded on November 9, 2021.
- Verification Collection Report Webinar- PowerPoint and Presenter Notes (PPT)

For more information or if an alternative version of a document is needed, please contact free&reducedpriceschoolmeals@cde.state.co.us or call 303-503-2353.