School Meal Eligibility

School Meal Eligibility is determined at the district level by households completing a free or reduced-price application; households can also be automatically eligible for free school meals through direct certification. Qualifying students as eligible for free or low-cost school meals helps to increase access to healthy meals, which supports their health and academic performance. Find more specific information regarding school meal eligibility below.

October 1 Count Eligibility Data

Direct Certification

Free and Reduced-Price Applications

Verification

Pandemic Electronic Benefits Transfer (P-EBT)

The P-EBT program was created as part of the U.S. government response to the COVID-19 epidemic. P-EBT benefits are intended for school-age children who would have received a free or reduced-price school meal during the time that schools were closed during the 2019-20 school year as well as the current 2020-21 school year.

For more detailed information visit: Colorado Department of Human Services P-EBT Frequently Asked Questions website

Resources for families

CDHS, the Colorado Department of Education, schools and community organizations are working together to ensure that all youth (18 and under) have nutritious meals during the pandemic. Families are encouraged to consider the following resources during this time.

Locate your local community meal sites: Find no-cost meal sites (for youth 18 and under) near you by contacting your school or visiting KidsFoodFinder.org.
Fill out a school meal application: Your household’s free and reduced-price lunch program (school meals) application can help your family access discounted internet and phone costs and secure additional funds for your school. Get an application at your school or district office or visit your school website for more information. If your household qualifies for school meals, you might also qualify for P-EBT.
Additional pandemic resources: Food pantries and other programs (like WIC) offer free food, meals, nutrition support, and more. Visit COFoodFinder.org to learn more!

Resources for sponsors

For more information on the P-EBT Data Pipeline upload requirement, please visit the P-EBT Data Collection webpage.

P-EBT Data Collection Resources:

P-EBT Mini Grant Resources:

P-EBT Mini Grant Application
- Open June 28 and closes July 30
P-EBT Mini Grant Application Instructions and FAQ (PDF)
P-EBT Mini Grant Budget Template (XLS)
Tiered Funding List (PDF)

P-EBT Training

P-EBT Updates Town Hall 9.1.21 Recording
- This town hall covers lessons learned from the August collection and described the September P-EBT data collection requirements in detail.
- P-EBT Updates Town Hall 9.1.21- PowerPoint and Presenter Notes (PPT)
P-EBT Updates Town Hall 8.11.21 Recording
- This town hall covers the Summer P-EBT plan, August + September P-EBT data pipeline submissions, and updates for the P-EBT support center + associated dispute resolution process
- P-EBT Updates Town Hall 8.11.21- PowerPoint and Presenter Notes (PPT)

Direct Certification (DC)

Direct Certification uses approved assistance program data to automatically approve eligible students for free school meals. Colorado uses an automated online system to directly certify households that participate in Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), and the Migrant Education Program.

Resources

Templates

Training

Access DC trainings
- Registration is required to access Moodle. Use this online form to request Moodle access.

District Liaisons For:

Foster Care Education - Child Welfare Liaison (CWEL)
McKinney-Vento Homeless Education - Homeless Liaison
Migrant Education Program (MEP) - Regional Migrant Liaison

Legislation requires each district to have a child welfare liaison (CWEL), a McKinney Vento/Homeless liaison and a regional Migrant liaison. Liaisons are responsible for identifying and documenting children who qualify for the listed assistance programs. Children identified in these programs are automatically eligible for free school meals.

Free and Reduced-Price (F&R) Application Guidance

The free and reduced-price application determines school meal eligibility based on reported information including household size and income or participation in approved assistance programs.

Resources

2021-2022 Income Eligibility Guidelines (PDF)
Examples of Complete Applications (PDF)
Eligibility Software System - Annual Checklist (PDF)
Statewide Public Release 2021-22 (PDF) English, Spanish
At-Risk Count Audit Resource Guide for 2021 (PDF)

Release of student information resources for families

Templates

Applications:

Letters:

Other:

Consent to Release and Share Information - English (DOC)
Consent to Release and Share Information - Spanish (DOC)
Disclosure Agreement Template (DOC)
Public Release Template - English (DOC)
Public Release Template - Spanish (DOC)
SSO Cover Letter - English (DOC)
SSO Cover Letter - Spanish (DOC)
- Sponsors operating SSO in 2021-22 should use this cover letter when disseminating the Information Letter to Households and Public release to families and communities

Training

Free and Reduced-Price Meals 101 Virtual Training
- Participants will learn how to process applications, discover the importance of school meal eligibility, and think through Back to School scenarios.
  - Recorded on August 5, 2020; 2 hours 35 min long
  - Free and Reduced-Price Meals 101 Training- PowerPoint and Presenter Notes (PPT)
Free and Reduced-Price Meals 201 Virtual Training
- Participants will learn to critically think through the intricate areas of the free and reduced-price school meal program. As a disclaimer, there are times in the recording where the audio may be hard to hear; the recording includes downloadable PowerPoint slides with speaker notes.
  - Recorded on August 12, 2020; 2 hours 30 min long
  - Free and Reduced-Price Meals 201 Training- PowerPoint and Presenter Notes (PPT)

Income Verification Guidance

Verification is the process of confirming free or reduced-price meal eligibility based on income and/or assistance program information provided on applications.

Resources

Templates

Training

Verification Webinar Recording: Participants learned about program requirements, how to process submitted documentation from households and how to use customer service skills to help households respond to the income verification request.
- Recorded on September 28, 2021.
- Verification Webinar- PowerPoint and Presenter Notes (PPT)
Verification Collection Report Webinar Recording: Participants learned about the VCR and the requirements for this school year.
- Recorded on November 9, 2021.
- Verification Collection Report Webinar- PowerPoint and Presenter Notes (PPT)

For more information or if an alternative version of a document is needed, please contact free&reducedpriceschoolmeals@cde.state.co.us or call 303-503-2353.