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21st CCLC Subgrantee Resources


Monitoring Documents and Processes (Updated 2019)

In accordance with ESSA Sec. 4205(b)(1), 21st CCLC programs are required to conduct ongoing monitoring and evaluation to assess progress towards achieving the goal of providing high quality opportunities for academic enrichment and to provide evidence that the program helps students meet the State and local student academic achievement standards. Below are the documents pertaining to state requirements for monitoring 21st CCLC grant program.

Program Monitoring:

CDE will monitor grant program compliance on a regular basis through reviewing and approving fiscal and program reports, performing desk reviews, and conducting onsite visits and interviews.

CDE will conduct at least two onsite visits to every funded center during the three-year grant period. The first visit will be an orientation visit, occurring within the first semester of programming. The second onsite visit will be a monitoring visit to evaluate the subgrantee’s program. Additional visits may occur based on results from ongoing monitoring and risk analysis conducted by CDE. An additional onsite visit will be conducted for subgrantees if awarded funds past the three-year grant period. The purpose of the onsite visit is to validate information provided in fiscal and program reports, and to gather more detailed information on implementation efforts and program quality.

The following documents may be helpful as you prepare for CDE's 21st CCLC onsite monitoring visits for Cohort VIII:

Prior to an onsite visit, subgrantees may be required to submit additional relevant information that will allow CDE to conduct an efficient and effective visit. A report of findings and recommendations for next steps for program improvement will be available to the 21st CCLC Program Directors approximately 60 days following the onsite monitoring visit.

Important Documents

State-Level Evaluation Documents

Local-Level Evaluation Template and Examples

Data Reporting Requirements

  • Monthly Attendance is due the 15th of each month
    (submit through EZReports)
  • Teacher Surveys are due June 15, 2020
    (submit through EZReports)
  • 2019-2020 IFR (Interim Financial Report) due to CDE:
    (submit to CDE through
    • December 16, 2019
      • covering the period of 7/1/19-11/30/19
    • March 16, 2020
      • covering the period of 7/1/19-2/28/19

Fiscal/Budget Technical Assistance

Assistance available from Grants Fiscal on:

  • Allowed Carryover 
  • Budget Revisions and Submissions


For additional information, please contact your assigned consultant.

Dana Scott - 21st CCLC State Coordinator | (303) 866-6791

Cody Buchanan - 21st CCLC Lead Consultant | (303) 866-6861

Anna Young - 21st CCLC Lead Consultant | (303) 866-6488

Delaney McGinn - 21st CCLC Program Assistant | (303) 866-6679